Interior, Bureau of Indian Affairs Staff Support Assistant (OA) in Pine Ridge, South Dakota

Job Overview

Job Overview
Summary

About the Agency

Indian Affairs provides services to 567 federally recognized tribes with a population of about 1.9 million American Indian and Alaska Natives. Indian Affairs offers an extensive range of programs such as social services, law enforcement and detention services, administration of tribal courts, natural resources management, economic development, implementation of land and water claim settlements, housing improvement, disaster relief, and the replacement and maintenance of schools, roads, and bridges.

Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Reorganization Act of 1934 (Title 25, USC, Section 472). Verification Form BIA-4432 must be submitted with the application if claiming Indian Preference. Indian Preference eligibles not currently employed in Federal service may be appointed under the Excepted Service Appointment Authority Schedule A, 213.3112(a)(7). Consideration will be given to Non-Indian applicants in the absence of qualified Indian Preference eligibles. For more information about Indian preference or to obtain BIA Form 4432 application instructions, please visit: https://www.bia.gov/cs/groups/xbie/documents/text/idc015515.pdf.

This position is located with Bureau of Indian Affairs, Superintendent - Pine Ridge Agency, Branch of Human Services in Pine Ridge, South Dakota.

All new hires earn the beginning salary of their pay grade (Step 1). See 2017 pay charts here https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/2017/general-schedule/ and select the duty station from the Pine Ridge, South Dakota to choose the appropriate pay chart. If no specific chart is listed for this geographic location, see the "rest of U.S." chart.

The full performance level of this position is GS-7. Identification of promotion potential in this announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. A career ladder promotion is at the discretion of management, and in no way guaranteed.

TELEWORK: Indian Affairs has determined that the duties of this position are suitable for telework only during an emergency or natural disaster.

Duties

As a Staff Support Assistant (OA), GS-0303-5/6/7, your typical work assignments and/or responsibilities may include, but are not limited to the following:

  • The incumbent is responsible for providing sound management of the Social Services branch programs by independently performing technical and routine administrative and miscellaneous clerical work.
  • Receives and screens inquiries by telephone or personal visitors and directs to the appropriate staff.
  • Serve as the primary SSAS encoder for the branch, preparing the weekly Regional Disbursement Office (RDO) vouchers.
  • Prepares a variety of reports, forms, and correspondence in final form from rough draft, written and/or oral instructions; and reviews outgoing correspondence to insure adherence to procedure and grammatical accuracy. Serves as timekeeper for the branch; and provides technical advice and assistance regarding timekeeping, correspondence, procurement, travel, cuff accounts, files and records management systems.
  • Maintains a suspense record and/or call up system on Congressional and other deadline correspondence to insure timely reply or action.
  • Responsible for maintaining an accurate and current cuff account of the assigned budget for the branches; and for financial entering and retrieving of data to and from the automated data processing system in relation to budget and finance such as obligations for travel, purchases, and invoices.
  • Makes arrangements for conferences, including space, people, time, etc.; and prepare/process travel arrangements.
Travel Required
  • Occasional Travel
  • Occasional travel may be required to attend meetings and/or trainings.
Relocation Authorized
  • No

Job Requirements

Job Requirements
Key Requirements
  • U.S. Citizenship Required
  • Indian Preference applies
  • Eligibility Documentation Required (SF-50, DD-214, BIA Form 4432, etc.)
  • You will be required to have federal payments made by Direct Deposit
  • You may be required to successfully complete a probationary/trial period
  • Subject to a pre-employment background security investigation for new hires
Qualifications

EXPERIENCE AND EDUCATION REQUIREMENTS: (OPM Operating Manual, Qualification Standards for One-Grade Interval Clerical and Administrative Support Positions, GS-0303).

GS-7: 1 year of full-time specialized experience or the equivalent, comparable to at least the GS-6 in the Federal Service (obtained in either the public or private sector). This experience must include 5 of the 7 activities: 1)preparing and reviewing correspondence and reports; 2) processing time and attendance records; 3)maintaining office filing systems; 4) assisting with budget activities; 5) arranging conferences, meetings, and training sessions; 6) preparing and processing travel; and 7)working and communicating with customers.

GS-6: 1 year of full-time specialized experience or the equivalent, comparable to at least the GS-5 in the Federal Service (obtained in either the public or private sector). This experience must include 4 of the 6 activities: 1)preparing and reviewing correspondence and reports; 2) processing time and attendance records; 3)maintaining office filing systems; 4) arranging conferences, meetings, and training sessions; 5) preparing and processing travel; and 6)working and communicating with customers.

GS-5: 1 year of full-time specialized experience or the equivalent, comparable to at least the GS-4 in the Federal Service (obtained in either the public or private sector). This experience must include 3 of the 5 activities: 1) preparing and reviewing correspondence and reports; 2) processing time and attendance records; 3) maintaining office filing systems; 4) arranging conferences, meetings, and training sessions; and 5)working and communicating with customers OR 4 years of successfully completed education above the high school level in any field at an accredited business, secretarial or technical school, junior college, college or university. (One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school.).

**All qualification requirements must be met by the closing date of this announcement.

Merit Promotion candidates must also meet time-in-grade requirements by the announcement closing date.**

ARE YOU USING YOUR EDUCATION TO QUALIFY: You MUST provide transcripts or other documentation to support your educational claims. Unless otherwise stated: (1) official or unofficial transcripts are acceptable, or (2) you may submit a list with all of your courses, grades, semester, year, and credit for the course. All materials must be submitted by the closing date of the announcement.

PASS/FAIL COURSES: If more than 10 percent of your undergraduate course work (credit hours) were taken on a pass/fail basis, your claim of superior academic achievement must be based upon class standing or membership in an honor society.

GRADUATE EDUCATION: One academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study.

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education which shows the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

OTHER

Selective Service: If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.

Incumbent is required regularly to operate a government-owned or leased motor vehicle, in the performance of duties; therefore, a valid driver's license is required. Incumbent must have a safe driving record within the three-year period immediately preceding submittal of GSA Form 3607 and be able to meet the safe driving requirements of Indian Affairs.

A background security investigation will be required for all new hires. Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication. Failure to successfully meet these requirements will be grounds for termination.

Security Clearance

Public Trust - Background Investigation

Additional Information

Additional Information
What To Expect Next

Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application.

BENEFITS

Review our benefits

Other Information

Career Transition Assistance Programs: These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: (1) meet CTAP or ICTAP eligibility criteria; (2) be rated well-qualified for the position with a score of 85 or above; and, (3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For more information visit: http://www.opm.gov/rif/employeeguides/careertransition.asp

If you are applying as a VEOA candidate, you must submit a copy of your DD-214 and your letter from the VA reflecting an honorable discharge and that you either completed three years of active duty service or are a preference eligible. For more information see: https://www.fedshirevets.gov/job/shav/index.aspx#veoa

Certain candidates may be eligible to apply under a special hiring authority. Common authorities include those for disabled individuals, Peace Corps employees, Foreign Service employees, veterans, etc. For more information, visit the following OPM websites: USAJOBS Information Center: http://www.usajobs.gov/ResourceCenter; Vets Info Guide: http://www.fedshirevets.gov/

LAND MANAGEMENT WORKFORCE FLEXIBILITY ACT: If applying under the Land Management Workforce Flexibility Act, you must provide documentation to support your eligibility (SF-50) and performance (references and/or performance appraisal). Under the Land Management Workforce Flexibility Act (LMWFA) two groups of individuals are eligible to apply under this announcement: current and/or former employees serving or who have served under time-limited competitive appointments at land management agencies. Land Management Agencies include: Bureau of Indian Affairs, Bureau of Land Management, Bureau of Reclamation, U.S. Fish and Wildlife Service, National Park Service, and U.S. Forest Service.

  • Current appointees: 1) must have been hired under competitive examining procedures to a time limited appointment with a land management agency; 2) must have served under one or more time limited appointment(s) by a land management agency for a period totaling more than 24 months without a break in service of 2 or more years; AND 3) must have performed at an acceptable level during each period of service.
  • Former appointees: 1) must have been hired under competitive examining procedures to a time limited appointment with a land management agency; 2) must have served under one or more time limited appointment(s) by a land management agency for a period totaling more than 24 months without a break in service of 2 or more years; 3) must have separated for reasons other than misconduct or performance; AND 4) must have performed at an acceptable level through the service period. Former Federal Employees are required to indicate whether they received a Voluntary Separation Incentive Payment (VSIP) buyout in their previous employment with the Federal government, and are required to submit a copy of the applicable Notification of Personnel Action (SF-50) regarding the VSIP. The majority of individuals, who accept reemployment with the Federal government within 5 years of receiving the VSIP amount, must repay the gross amount of the separation pay prior to reemployment.

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/472412500. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.

Salary Range: $32,844.00 to $52,893.00 / Per Year

Series & Grade: GS-0303-5/7

Promotion Potential: 7

Supervisory Status: No

Who May Apply: Current or former career or career-conditional Federal employees in the competitive service/Indian preference eligibles (must submit a BIA Form 4432)/Veterans who are preference eligibles or who have been separated from the armed forces with an honorable discharge after substantially completing 3 or more years of active duty service/Other government employees eligible through an Interchange agreement/Candidates eligible under Non-Competitive special hiring authority

Control Number: 472412500

Job Announcement Number: AB-17-76