Indian Health Service Administrative Support Assistant (SI2204) in Sisseton, South Dakota

Job Overview

Job Overview
Summary

Become a part of an innovative, dynamic, nationwide organization of dedicated health care providers working to meet the individual health care needs of American Indians and Alaska Natives. Indian Health Service (IHS) employees are considerate in our care, creative in our approach, enthusiastic about our work and compassionate with our patients.

Our lifestyle is adventurous, community oriented and focused on service and problem solving as part of a professional interdisciplinary team. Join us in improving the health outcomes of 2.2 million American Indians and Alaska Natives.

The purpose of the position is to perform a wide variety of administrative tasks associated with maintaining and supporting the work performed within the organization. Such work includes functions necessary for the efficient management of an office and ranges from correspondence and information control to ordering and tracking equipment, supplies, and services.

The IHS is required by law to give absolute preference to qualified applicants who meet the Secretary of the Interior's definition of Indian for appointment to vacancies within the IHS in accordance with established IHS policy as outlined in the Indian Health Manual Part 7, Chapter 3. The IHS is an Equal Opportunity Employer.

Duties

Major Duties:

  • Correspondence & information control to order/track equipment, supplies, and services.
  • Receives, assesses, routes, and/or otherwise handles incoming /outgoing materials such as: reports, memos, correspondences, etc.
  • Handles & edits reports, correspondences, letters, reviews other written documents for accuracy and completeness.
  • Develops standard/form letters and replies to inquiries.
  • Develops background information and prepares outlines for correspondence/reports.
  • Performs office automation duties which include the preparation of reports/forms/presentation materials which may include graphs, charts, and tabular materials. This includes compiling, organizing and tracking program data which may include statistical information.
Travel Required
  • Occasional Travel
  • Occasional travel may be required for training and/or other work related duties.
Relocation Authorized
  • No

Job Requirements

Job Requirements
Key Requirements
  • Selectee will be subject to a pre-employment fingerprint check.
  • Selectee will be subject to a background investigation.
  • Selectee will be subject to a probationary/trial period.
  • ESEP appointees typically serve two year trial period.
  • More than one selection may be made from this announcement.
  • U.S. Citizenship is required
  • Selective Service Registration is required for males born after 12/31/1959
  • Confidential Financial Disclosure Form required.
Qualifications

To qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

For positions requiring positive education requirements, or if you are using education to meet all or part of the qualification requirements, you MUST submit a copy of your transcripts or an itemized list of college courses which includes equivalent information from the transcript (course title, semester/quarter hours, and grade/degree earned) in your resume.

BASIC REQUIREMENT(S): *GS-05: *One (1) year of specialized experience equivalent to at least a GS-04 grade level OR 4 years above high school.

GS-06: One (1) year of specialized experience equivalent to at least a GS-05 grade level.

GS-07: One (1) year of specialized experience equivalent to at least the next lower grade level.

SPECIALIZED EXPERIENCE: Experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level.

SPECIALIZED EXPERIENCE FOR THE GS-5: Experience in receiving or routing incoming and outgoing materials such as controlled or routine correspondence, reports, memoranda, and other forms of written communication. Experience in tracking controlled correspondence. Experience in using standard or form letters and replies to inquiries. Experience in preparing outlines for correspondence/report. Experience in keeping the appointment and meeting schedule for the Director of the organizational unit served, and those of other senior staff members as directed.

SPECIALIZED EXPERIENCE FOR THE GS-6: Experience in serving as a point of contact for scheduling meetings for conference rooms. Experience in attending meetings, prepares meeting minutes, and follows up on action items with appropriate staff. Experience in resolving problems or issues in a general nature. Experience in purchasing supplies and equipment utilizing prescribed purchasing guidelines and procedures. Experience in tracking expenditures, establishing and maintaining filing systems, timekeeping functions, and preparing and processing documents associated with travel of staff.

SPECIALIZED EXPERIENCE FOR THE GS-7: Experience in receiving, referring and interacting with persons within and outside the immediate organizational unit including staff of other Federal organizations, private industry, and the general public. Experience in answering question concerning policies and procedures related to support/office services and new projects, requests, and shifts in priorities and commitments. Experience in preforming office automation duties which include the preparation of ad hoc and reoccurring reports, forms, correspondence, and tabular material. Experience in researching and providing background on subject matter of meetings without discretion. Knowledge of timekeeping, Federal travel, maintainence, and disposition of records, and purchasing.

Time-In-Grade Requirements: Merit Promotion (status) candidates must have completed one year of service at the next lower grade level. Time-In-Grade provisions do not apply under the Excepted Service Examining Plan (ESEP).

You must meet the requirements of the job by 11:59 pm (Eastern Standard Time) of the closing date: Thursday, June 29, 2017

Security Clearance

Public Trust - Background Investigation

Additional Information

Additional Information
What To Expect Next

You can track the progress of your application package via your USAJOBS account. You will receive an acknowledgement from USAJOBS that your submission was successful once we have received your on-line occupational questionnaire, resume, and any supporting documentation. You will be notified of the status of your application via your USAJOBS Account after we conduct a qualification review of your complete application package. You will be contacted if further evaluation or interviews are required. Any exaggeration of your experience, false statements, or attempt to conceal information may disqualify you for employment consideration. We may verify all information you provide in your resume and questionnaire responses, through reference and/or background check, and/or verification of your education. If you are selected, you will be contacted personally by the Human Resources (HR) office posting this announcement.

You will no longer need to call the HR Office to determine your application status. USAJOBS has added an alert setting to their system to provide status updates for applicants. You can elect to activate the status updates from your USAJOBS profile at any point during the application process.

If all required documentation is not submitted with your application you will lose consideration. It is the applicant's responsibility to verify that information and documents entered, uploaded, or faxed is received, legible and accurate. HR will not modify answers submitted by an applicant.

Indian Health Service is an Equal Opportunity Employer

BENEFITS

You can review our benefits at https://help.usajobs.gov/index.php/PayandBenefits

Other Information

Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. IHS may offer newly-appointed Federal employees credit for their directly related previous non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which annual leave is earned. CONDITIONS OF EMPLOYMENT: Security Clearance: If you are selected for this vacancy, you must undergo a pre-employment fingerprint check and background investigation. Fingerprint results and background investigation documentation must be cleared prior to hire. You will receive instructions on how to obtain and submit fingerprints and background investigation documentation. After you begin your employment, your continued employment is contingent upon the outcome of a complete background investigation as determined by the sensitivity level of your position. The investigation must find that you are suitable for Federal employment in your position. If you are found not suitable, you will be terminated after you begin work. If you make a false statement in any part of your application, you may not be hired; you may be fired after you begin work; or subject to possible criminal charges.

Selectee(s) are required to have a viable bank account at a financial institution for electronic direct deposit of salary payment.

Measles and Rubella immunization required for selectees born after 1957. Seasonal Influenza immunization is required for civilian health care facility staff working in Indian Health Service health care facilities.

IHS - Operated Properties are tobacco free

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/472323000. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.

Salary Range: $32,844.00 to $52,893.00 / Per Year

Series & Grade: GS-0303-05/07

Promotion Potential: 07

Supervisory Status: No

Who May Apply: Candidates eligible under Indian Preference authority; Federal employee serving on career/career-conditional appointments; reinstatement eligibles; applicants eligible for non-competitive appointment; VEOA/VRA/30% disabled veterans; CTAP/ICTAP; Schedule A eligibles

Control Number: 472323000

Job Announcement Number: IHS-17-GP-1975430-ESEP/MP